Open Work Orders
—
Techs Clocked In
—
Awaiting Parts
—
Manager Review
—
needs review
PMs Due This Week
—
Fleet Available
—
Field Activity
Working
Driving
Lunch / Idle
Equipment Down
Equipment Awaiting
Work Order Status
Open Board →
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Technician Status
View Map →
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Alerts
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Upcoming PMs
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Activity Feed
• Live
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Down Right Now
Equipment →
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Down on Jobsite
—
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Yard · Ready
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Yard · Down
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Select a piece of equipment from the list to see details.
Devices
Tracked
—
Active Now
—
Down
—
Stale GPS
—
Machine Codes
—
On Jobsite
—
Avg Utilization
—
Active Jobs
—
Active
Idle
Down
Job
Master Queue 0
Team Board
Drag from Master Queue → Team Lane → Click lane to assign to techs
Field
Field Team — Week Schedule
Drag WOs from Master Queue → Team Lane → Click lane header to open tech calendar
Open POs
—
approved & in-flight
Pending Vendor
—
need vendor assignment
Spend MTD
—
this month
Low / Out of Stock
—
parts to reorder
Expected Deliveries
PO-48821Due May 2
Hydraulic Hose 1/2" x 48"
Parker Hannifin · Qty 2 · WO-4822
PO-48819Due May 3
Cutting Edge End Bit LH/RH
Bobcat Parts · Qty 1 · WO-4826
Recently Received
PO-48801Apr 28
Engine Oil Filter CAT × 6
CAT Parts · Stocked to Bin B-02
PO-48795Apr 25
Transmission Filter Kit × 2
Ford OEM · WO-4825 notified
Access Levels
Manager
Full access — all screens, approvals, settings, and reports
Dispatch Board
Approvals
Parts Board
GPS Map
Setup
Reports
Foreman
Team view, scheduling, and limited approvals for their shop
Dispatch Board
Team GPS
Setup
Reports
Technician
Mobile view only — clock in/out, status updates, parts requests
Tech View
Parts Request
Parts Team
Parts board, inventory, POs, receivals, and pick tickets only
Parts Board
Inventory
POs
Field Operations (iOS)
| Name | Description | Interval | Parts in kit | Assigned to | Status | |
|---|---|---|---|---|---|---|
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Inspections
| Name | Kind | Applies To | Items | |
|---|---|---|---|---|
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Select an inspection
Applies To
Checklist
Pick an inspection on the left, or create one. Scope and checklist items become editable once it is saved.
Team Assignments
Field
JM
Jordan M.
Field Tech
AR
Alex R.
Field Tech
CT
Casey T.
Field Tech
Shop
DL
Dana L.
Shop Tech
MP
Morgan P.
Shop Tech
Truck Shop
CV
Chris V.
Truck Tech
BH
Bobby H.
Truck Tech
Cost Codes
| Code | Description | Spectrum Code | Default Rate | Active | |
|---|---|---|---|---|---|
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Type → Cost Code Mapping
| WR Type | Type Description | Cost Code | Default Rate | |
|---|---|---|---|---|
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Map an unmapped type
Pay Rules
These rules decide how MaintenanceOps splits hours into regular, overtime and
double time. They drive the payroll ledger, the timecard screens, and what is exported to the ERP —
all from the same numbers. Changing a rule does not alter payroll that has already been exported;
exported periods are locked.
| Applies to | Pay period | The rule | Employees | Active | |
|---|---|---|---|---|---|
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Connectors
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Connectors bring external fleet data — OEM telematics (Bobcat / Volvo / Deere / AEMP / Samsara / Geotab / Cat), fuel, ERP — into one place. Use the Device Mapping tab to link equipment to provider devices, and API Keys to let partners and your own tools call the MaintenanceOps API.
| Code | Name | Type | BU GUID | Status | |
|---|---|---|---|---|---|
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| Company | Code | Name | Status | |
|---|---|---|---|---|
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| Company | Region | Code | Name | Status | |
|---|---|---|---|---|---|
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| Code | Name | Foreman | Status | |
|---|---|---|---|---|
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Tenant
Code—
Name—
Tenant ID—
Enabled features
Toggle which dimensions this tenant uses. Companies are always on (foundational). Changes take effect immediately for all users in this tenant.
Time Off & Indirect Time
My Time-Off Requests
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YTD Approved Hours
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Indirect Time
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Time & Payroll
Pay Period · Time Cards
Total Employees
—
Time Card Approvals
0 / 0
0 unapproved
Assigned Time
0.0
0.0h unassigned
Payable Time
0.0
0.0h overtime
Employee Time Cards 0
ERP: —
| Name | Current Status | Timesheet | Unassigned | Regular | Overtime | Double | PTO | Total | |||
|---|---|---|---|---|---|---|---|---|---|---|---|
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Settings
Account
You’ll return to the sign-in screen. Any un-synced work stays saved.
Appearance
Choose how MaintenanceOps looks. Auto follows your device’s system setting and updates live when it changes.
Mechanic certifications
49 CFR 396.25 requires a brake inspector to be qualified and the carrier to keep the
evidence — there is no federal number and no registry, so what is stored here
is the evidence of record. Records are retired, never deleted: the obligation
runs a year past the person performing the work.
Driver inspection defects awaiting triage
Every failed DVIR arrives here. Deciding whether a unit is safe to drive is a
person's call, so nothing closes itself. Closing one records a certification under
49 CFR 396.11 — that the defect was repaired, or that repair is unnecessary.
Intake
Wash Bay Queue
A-Inspection
B-Inspection / OOS
Detail
C-Inspection
Ready Line
Intake Queue
| Unit | Equipment | From Job | Arrived | Via | Stage | Damage | |
|---|---|---|---|---|---|---|---|
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Inspections
| When | Type | Unit | Equipment | Result | Hours | Tech | WO |
|---|---|---|---|---|---|---|---|
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